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    Proposal Responsibilities

    The development and assembly of the various components of the proposal as well as complying with sponsor and institutional requirements is a shared relationship between the Principal Investigator, their academic unit and Dean’s office, and the Sponsored Program Services. The following chart summarizes the distribution of responsibilities.

     

    Proposal Preparation Responsibility

    PI/Dept.

    Dept. Head/ Dean/ Director/ VPR

    SPS
    Identifies appropriate funding opportunities

    X
    Reads proposal solicitation for requirements

    X
    Prepares full proposal as required by the sponsor (including all sponsor required forms)

    X
    Requests and documents approval and certification for Cost Share

    X

    X
    Completes Internal Proposal Review form (IPR) and Cost Share Approval form as appropriate and routes form(s) for signatures

    X
    Completes significant financial interest disclosure form (SFID) and routes to Pre-Award Services

    X
    Develops budget and justification to accomplish proposed scope of work

    X
    Provides initial proposal elements to SPS no later than 5 business days in advance of sponsor deadline (minimum requirements to initiate review: Completed internal forms, proposal guidelines, itemized budget, detailed budget justification)

    X
    Revises and corrects proposal after SPS review; provides revised/corrected documents to Pre-Award Services

    X
    Works with the Purchasing Office to develop Small Business/Minority Subcontracting Plan if required

    X

     

    Review and Approval Responsibility

    PI/Dept.

    Dept. Head/ Dean/ Director/ VPR

    SPS
    Assures proposed project is appropriate and consistent with departmental and institutional mission

    X
    Assures proposed project has qualified personnel and adequate space

    X
    Indicates approval of draft proposal by signing IPRF Certifications

    X
    Approves and certifies Cost Share for the Department, School or College

    X
    Reviews IPRF for content and completion

    X
    Reviews SFID and forwards for further inquiry/action if appropriate

    X
    Evaluates and approves required and voluntary Cost Share for the University

    X
    Reviews budget for appropriate Salaries, Fringe Benefits, Tuition, Indirect/F&A, and projected escalations; checks calculations for accuracy

    X
    Reviews initial proposal elements and requests outstanding documents

    X
    Reviews proposal for compliance with sponsor requirements and provides feedback

    X
    Approves proposal, serves as authorized signatory and institutional representative

    X

     

    Submission and Post-Submission Responsibility

    PI/Dept.

    Dept. Head/ Dean/ Director/ VPR

    SPS
    Submits approved hardcopy (paper) proposal to sponsor. Submits approved electronic proposal if sponsor allows e-submisson by PI/Dept.

    X
    Submits approved electronic proposal to sponsor if sponsor requires e-submission by institutional representative

    X
    Submits Small Business/Minority Subcontracting Plan

    X
    Maintains proposal pending files and database

    X
    Prepares Post-Submission Sponsor Request materials (Just-In-Time information, revised budgets, additional forms, etc.) and submits to SPS

    X
    Reviews Post-Submission Sponsor Request materials, provides feedback, submits final materials to sponsor

    X

     

    Revised  3/15/11