Page content relevant to:

    NSF Fastlane

    NSF General Instructions

    The National Science Foundation (NSF) is an independent federal agency created by Congress in 1950 “to promote the progress of science; to advance the national health, prosperity, and welfare; to secure the national defense…” it is the funding source for approximately 20 percent of all federally supported basic research conducted by America’s colleges and universities. NSF is the only federal agency whose mission includes support for all fields of fundamental science and engineering, except for medical sciences. It is tasked with keeping the United States at the leading edge of discovery in areas from astronomy to geology to zoology. General information on NSF programs, guidelines and policies can be found on the NSF website.

    NSF FastLane

    FastLane, NSF’s interactive real-time grant management system, is used to conduct NSF business over the internet. In order to submit proposals to NSF, you must be registered in the FastLane system. SPS provides access to FastLane registration, a condition that must be met before initiating an NSF proposal. To register for a password, you must complete the NSF FastLane Password Registration Form. If you already have a password, click on the link below to connect to FastLane.

    Instructions for Routing NSF Proposals via FastLane

    Internal paperwork must be routed through SPS before the proposal is submitted electronically through NSF Fastlane.

    1. The routing process should be initiated 5 business days before the deadline date. This allows SPS to review and approve the proposal prior to electronic submission through NSF FastLane.
    2. The proposal will not be submitted electronically to NSF until SPS receives, reviews, and approves the “complete proposal package.”  The “complete proposal package” consists of:
      • Internal Proposal Review Form with signatures
      • Signed Significant Financial Interest Disclosure Forms for all key personnel
      • Budget and Budget Justification
      • Access to Fastlane application

    The PI does not submit the proposal to NSF. Only SPS has the authority to submit the proposal to NSF after receiving full access permission from the PI. The PI may only “Allow SRO [Sponsored Research Office, i.e. SPS] Access.”

    • The PI will complete the electronic proposal in Fastlane and “Allow SRO Access”. SPS will print the proposal, review for compliance with proposal guidelines, and request additional information and/or corrections as necessary.
    • The PI will be notified when the application has been reviewed and approved.
    • The PI will notify SPS when the proposal is finalized and is ready for submission.
    • The final version must be reviewed by SPS prior to submission.

    Understand the different levels of allowing SRO Access.

    Pressing the “Allow SRO Access” button within FastLane directs the PI to a screen entitled “SRO Access Control,” where the PI should choose one of three options:

    1. Allow SRO to only view proposal but not submit.
    2. Allow SRO to view and edit but not submit proposal.
    3. Allow SRO to view, edit and submit proposal.

    The third option can be activated by the PI at any stage of the proposal. Selecting the third option will not be interpreted by SPS as a signal to submit the proposal to NSF unless the PI previously indicated otherwise. The PI should contact SPS when the proposal has been finalized and is ready for submission.

    The Principal Investigator may continue to edit a proposal after granting SRO Access. Remember: two events need to occur before SPS will submit a proposal to NSF:

    1. SPS must receive and approve the complete proposal package, as described above.
    2. From within the “SRO Access Control” interface, the PI must select the third option, “Allow SRO to view, edit and submit proposal.”

    Do not wait until the last minute to deliver the proposal package or “Allow SRO Access.”

    The FastLane server has been known to “bog down,” particularly on deadline dates.  This may result in missing the deadline, in which case the PI would need to seek an extension from the Program Officer. An email message will be sent to the PI when the proposal has been submitted via FastLane.

    Instructions for Submitting Subawards to NSF

    All UConn personnel who plan to submit subaward budgets via FastLane must first be registered FastLane users. If you are not a registered user, please complete SPS’ online registration form (see link above). Participation as a subawardee entails two distinct administrative responsibilities.

    1. FastLane Portion

    • The PI from the Lead Institution assigns a Personal Identification Number (PIN) to the proposal and then shares that PIN and Proposal ID with the UConn subaward applicant.
    • The UConn subaward applicant then logs in with last name, NSF ID, FastLane password, and the PIN and Proposal ID#. This provides access to the Llead Institution’s proposal and enables full functionality including the uploading of budgets, letters of support, biographical sketches, and etcetera.

    2. UConn Portion. In addition to FastLane requirements, there are several documents that the UConn subaward applicant is required to submit to SPS for review and approval:

    • Internal Proposal Review Form with signatures
    • Signed Significant Financial Interest Disclosure Forms for all key personnel
    • Completed Cooperating Institution Consortium Statement
    • Budget and Budget Justification
    • Scope of Work – a narrative description of the subawardee’s role in the lead institution’s project.

     

    NSF & Grants.gov

    Unless otherwise specified in a NSF solicitation, applications to NSF may be submitted through Grants.gov in lieu of the NSF FastLane system. However, simultaneously submitted collaborative applications must be submitted via FastLane as Grant.gov does not currently support this functionality. The University of Connecticut is already registered with Grants.gov. Investigators and departmental personnel need not register. NSF provides guidance on submitting applications through Grants.gov at the following sites:

    Tips for Successful Submission to NSF via Grants.gov

    • Allow time for editing after submission. An NSF applicant can make changes using the NSF “Proposal File Update” module in FastLane. Changes will automatically be accepted prior to the deadline date.
    • Check for duplicate persons on the SF 424 (R&R) senior/key person form. Applicants should be certain that no name in this section is entered twice.
    • Review the NSF checklist form. The NSF application form includes a detailed application checklist that should be reviewed thoroughly to ensure that all required information is submitted.
    • Always use the organization’s legal name. All references to the organization name should be consistent throughout the application, from the cover page to the other sections listing project/performance site locations.
    • Enter the PI or Co-PI’s name consistently throughout the application. Names entered differently throughout the application cause confusion, and the system is not able to verify whether it is the same individual.
    • Electronic document attachments to the application must be in PDF format using the Adobe Acrobat.

    NSF Data Management Plan Requirements

    Effective for all new NSF applications received by NSF on and after January 18th, 2011. All applications that lack a data management plan will be returned without review.

    Dissemination and Sharing of Research Results

    NSF Data Sharing Policy

    Investigators are expected to share with other researchers, at no more than incremental cost and within a reasonable time, the primary data, samples, physical collections and other supporting materials created or gathered in the course of work under NSF grants. Grantees are expected to encourage and facilitate such sharing.

    NSF Data Management Plan Requirements

    Proposals submitted or due on or after January 18, 2011, must include a supplementary document of no more than two pages labeled “Data Management Plan”. This supplementary document should describe how the proposal will conform to NSF policy on the dissemination and sharing of research results.

    Requirements by Directorate, Office, Division, Program, or other NSF Unit

    Links to data management requirements and plans relevant to specific Directorates, Offices, Divisions, Programs, or other NSF units, are provided below. If guidance specific to the program is not provided, then the requirements established in Grant Proposal Guide apply.

    Please note that if a specific program solicitation provides guidance on preparation of data management plans, such guidance must be followed.

    Additional information regarding NSF submissions